The Archdiocese communicated the following details regarding historic May and June meetings to all clergy and parishes on April 8, 2014:
The dates and location have been set for a special Archdiocesan Synod Meeting, Board of Trustees meeting and the Special Nominating Convention. The location will be Chicago, Illinois, in order to facilitate air travel from all parts of the Archdiocese. The specific hotel will be announced, and all meetings will take place at that hotel. (See here  for hotel and registration updates from April 29.)
The new date and location for the Special Board of Trustees and Archdiocesan Synod meetings were motivated by the need to convene the Special Nominating Convention. This makes it necessary to cancel the meetings which were originally scheduled at the Antiochian Village for the weekend of May 29-31.
The schedule of meetings is as follows:
Tuesday May 13, 2014, 7:00 – 11:00 p.m. – Special meeting of the Archdiocesan Synod.
Wednesday May 14, 2014, 9:00 a.m. - 5:00 p.m. – Special Board of Trustees Meeting.
Wednesday June 4, 2014, 7:00 – 11:00 p.m. – Meetings of the Archdiocesan Synod and/or Archdiocesan Board of Trustees (as needed)
Thursday June 5, 2014, 9:00 a.m. – 5:00 p.m. – Special Assembly to nominate candidates for the office of Metropolitan
The agendas for the May 13-14 Archdiocesan Synod and Board of Trustees meetings will be sent by email and regular U.S. mail prior to the meetings. The official Call to the Convention will be sent by email and regular U.S. mail according to the timeframes stipulated in the constitution.
Please note the following very important items:
1. In order for your parish or mission to be seated and eligible to vote at the nominating convention, you must have paid your entire 2013 assessment and Special Trays in full. Also, your payments must be up to date for 2014 as of March, 2014. We will contact those pastors who still have balances due in order to reach a reconciliation.
2. No guests will be permitted to attend either the Special Board meeting or the Special Nominating Assembly. Guests can be accommodated at the hotel, but attendance at the meetings will be restricted to only Board members, and authorized delegates.
We greatly appreciate everyone's cooperation and understanding as we work to fulfill our obligations during this extraordinary time.